How To Certify Your Commercial Document In India

Are you planning to establish a business in HCCH Member Countries or to achieve your commercial goals? Such an exciting opportunity. But it can be complicated because there is a process of getting the Apostille of the commercial documents before you are allowed to establish a business in Overseas. Commercial documents Apostille is a critical part of the legalization process of overseas. So, It would help if you got specific documents such as GMP, Free Sale, Certificate of incorporation, Registration, Memorandum, Board resolution, Trade Licence etc. Apostille from the Ministry of External Affairs. Means the commercial certificate issued by the Indian government needs to be apostille in India. This process will accredit your document’s legitimacy and help you establish a business overseas.

Still, It becomes more complicated since every country you want to business has different verification requirements and policies. First, it’s crucial to understand the country’s requirement where you want to business and accordingly, the process of document verification begins. It is obvious to get stressed with so many questions and only expert help can save you from all these difficulties.

The Complete Guide of Commercial Documents Apostille Procedure

Why is apostille required for Commercial Certificate?

What is Apostille for Commercial Documents?

How long does the Apostille Procedure take time?

Needed Documents to get apostille for Commercial docs

Apostille Procedure for Commercial Documents

Commercial Document which needs Apostille

How to get a Commercial Documents apostille?

How to choose an agency?

Why is apostille required for Commercial Certificate?

A Hague convention policy demands Business documents with Apostille stamp to commercial your goods or establish a business in HCCH Members Countries. After Apostille, It demonstrates that your documents are accurate, which can be sanctioned in the country. It is a part of security. With this Apostille stamp, the particular document becomes right, genuine, and recognized by MEA of HCCH Members Countries. Holding apostille on an commercial document means there is no requirement for any further Legalization from their Embassy because Apostille stamp is a report which displays a judgment about the authenticity of a Certificate.

What is Apostille for Commercial Documents?

The Ministry of External Affairs must legalize commercial certificate. It is a unique stamp named an Apostille. An apostille is a sticker stamp of square shape which itself is a printed form consisting of 11 standard fields. On the top is the text APOSTILLE, under which the text Convention de La Haye du 5 October 1961 (English: Hague Convention of 5 October 1961) is placed. The fields contain the following important information and Apostille certificate will be placed on the backside of the document itself.

Commercial document Apostille

Country: INDIA
This public document of the Type: Name of Certificate
Has been signed by: Name of the officer recognised by the MEA
With the Seal/Stamp of: Acting in the capacity of
Certified by: Acting in the capacity of
On: Date of Apostille
At: Location of Apostille
Reference No: 4 Alpha and 10 Numeric numbers
Is issued to: Name of the Document Holder
Seal/stamp: of the authority giving the Apostille
Signature: Signature of authority giving the Apostille

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How long does the Apostille Procedure take time for Commercial Certificate?

The Commercial Documents Apostille Process is a multi-step process. It has to be reviewed by the CHAMBER OF COMMERCE. The MEA can finally Apostille the document. so it takes seven working days time and The time limit depends upon the issued place of documents and type of documents although There are many ways to end process on a quick route. Contact Us.

What documents are needed to obtain an apostille for Commercial certificate?

The Apostille stamp can be printed particularly on original commercial documents. So, it should be in an obviously better position; all signs and stamps have to be readable and clear. Moreover, it must not contain unusual marking.

The original documents ( GMP or Free Sale Certificate etc.) which needs Apostille.

Cover letter on a company letterhead which should favour to the Ministry of External Affairs.

Apostille Stamp with Chamber of Commerce stamp

Apostille Stamp with COC stamp

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The detail explanation of Commercial Certificate Apostille Procedure as under,

Getting on Document an apostille sticker is a lengthy procedure. To arrive the final Apostille, The Documents has to pass through some obligatory primary legalization process from the various Officials.

Commercial Documents Apostille Procedure

EAS : Submission to EAS is the beginning step. The Excellent Apostille Services is a private professional and non-government agency collecting document from all over India and submitting in MEA for apostille.
NOTARY : The initial step in the authentication of the commercial documents is getting them certified from the Notary. It provides a sticker and sign.
CHAMBER of COMMERCE : The Chamber of commerce is a trade arrangement and the first step in verifying commercial documents before the Apostille from MEA.
MEA : The MEA is Central Government which Verify the Commercial Documents. The Ministry of External Affairs must legalize Business Certificate. It is a special and unique stamp called an Apostille.

Everything You Necessitate to Know

Foreign trades require much documentation, such as financial certificates, exports documents, transport certificates, insurance certificates, and other foreign trade-similar documents. While the number of certificates concerned in foreign trade is high, most of them are rather common.

GMP Certificate : The GMP (Good manufacturing practice) certificate is a government system designed for a set of operational requirements to ensure safe and quality food. Regulatory bodies worldwide recommend using GMP to ensure that products are consistently produced and controlled to quality standards. GMP is applicable for all food processing establishments and allows for flexibility in its implementation, yet it is absolutely critical to assuring a safe food supply.
Free Sale Certificate : The Free Sale Certificate is a guarantee that shows a particular product is sold in India or is qualified for export. The particular manufacturer has no unresolved enforcement actions pending before or taken by the Indian Food and Drug Administration. FSL is an essential document for the manufacturers of medical instruments to do business in an open market. When exporting a medical device, FSL is an additional requirement needed by manufacturers to ensure that the device is already available in the exporting country market where the manufacturer is based.
Registration Certificate : Registration certificate means the written document issued by the department to publicly state that the provider has certified in writing compliance with the minimum requirements for registration of each field means a certificate issued to a firm that has met all of the requirements for registration under this section.
Commercial Agreements : A commercial contract is a legally compulsory commitment between parties where both are required to do particular activities or avoid doing something.
Board resolution : A Board Resolution is an approved report that assists identify the roles of corporate offices and the result of any decisions or votes the board makes regarding the company. Normally, they are written when a new member is voted into the board.

How to get a commercial documents apostille?

The Apostille procedure for Commercial Certificate has been decentralized by the Indian government recently. Usually, Applicant can Notary or Chamber of Commerce process personally as per above chart instruction. Finally, the Apostille stamp is obtained from the Ministry of External Affairs. But to get an apostille stamp, an Applicant can not directly go to The Ministry of External Affairs. They may submit documents to RPO or EAS for Apostille Stamp only or complete apostille process. The EAS is the accountable consultancy giving true authentication of documents in the quickest time possible. We provide apostille services in Mumbai, Pune, Ahmedabad, Delhi, Bangalore, Chennai, Hyderabad, Goa, Kolkata, Bhopal, Indore, Surat, Vadodara, Rajkot, Jaipur, Nagpur, Patna, Ranchi, Kochi, Noida, Lucknow, Kanpur, Nashik and many more cities.